Utah Apostille Services — Birth, Marriage, Diplomas, FBI & Business

If you plan to use a Utah–issued document overseas, the receiving authority will almost certainly require anapostille (for Hague Convention countries) or, if your destination is not a Hague member, a state authentication followed by consular legalization.This comes up more often than you might expect: a birth certificate ormarriage certificate from the Utah Department of Health & Human Services (DHHS) Office of Vital Records & Statistics;a divorce decree certified by a District Court clerk;diplomas or transcripts from the University of Utah, BYU, Utah State, Utah Tech (formerly Dixie State), Utah Valley University, Weber State, Southern Utah University, Westminster, or Snow College;or a notarized power of attorney used for property closing in Spain or a family matter in Mexico.The apostille is a one-page certificate that verifies the signature and official capacity of the Utah official or notary who signed your document,allowing it to be recognized abroad without extra embassy steps when the destination participates in the Hague Convention.

Utah’s economy is internationally connected — from Silicon Slopes tech in Lehi and Draper to life sciences in Salt Lake City,logistics along the Wasatch Front, aerospace and advanced manufacturing in Ogden and Clearfield, education and research in Logan and Provo,and tourism gateways like Park City, Moab, and St. George. Families, students, and businesses routinely need documents to “travel well.”This comprehensive guide explains who issues apostilles in Utah, which documents qualify, how to prepare each category correctly,realistic timelines, pitfalls to avoid, and when an expedited in-person filing is smarter than DIY mail-in.

Quick Answer

Authority: Apostilles and authentications for Utah documents are issued by the Utah Lieutenant Governor’s Office — Authentications in Salt Lake City.

Eligible Documents: Certified vital records (birth/death/marriage from DHHS – Office of Vital Records & Statistics, and in many cases county clerks for marriage);divorce decrees and other court orders certified by the District Court Clerk;notarized documents (POAs, affidavits, consents); academic records (diplomas/transcripts with registrar certification or sealed packets);and business records (Certificates of Existence/Good Standing and certified filings from the Utah Division of Corporations & Commercial Code).Federal documents (e.g., FBI background checks) must be apostilled by the U.S. Department of State in Washington, D.C.

Turnaround: DIY mail-in typically takes 4–6+ weeks. With complete readiness, in-person filing can yield same-day or 24-hour results.

Price: $145 per document, government fees included. Same-day scans included. U.S. shipping optional ($20 flat); international by quote.

What Is an Apostille?

An apostille is a standardized certificate created under the 1961 Hague Apostille Convention. It verifies the authenticity of an official’s signature/stamp and the capacity of the signer —for example, a state registrar, court clerk, university registrar, or notary public. The apostille does not validate the content of the document itself;it confirms that the Utah official or notary was duly authorized when they signed or sealed it.

If both the issuing jurisdiction (Utah/USA) and your destination country are Hague members, the apostille makes your document self-authenticating overseas — no embassy visit required.For non-Hague destinations, your document follows a two-step path: (1) a Utah authentication issued by the Lieutenant Governor’s Office and (2) consular legalization by the destination country’s embassy/consulate in the U.S.The correct route depends on the destination and sometimes the specific ministry or registry receiving your file.

Who Issues Apostilles in Utah?

The Utah Lieutenant Governor’s Office — Authentications (Salt Lake City) issues apostilles and authentications for documents originating in Utah. Common categories include:

• Vital Records — Certified birth, death, and marriage certificates issued by DHHS — Office of Vital Records & Statistics (state registrar).Marriage certificates may also be issued by the County Clerk that recorded the marriage (e.g., Salt Lake, Utah, Davis, Washington, Weber, Cache).Divorce decrees are certified by the District Court Clerk in the county where the judgment was entered.
• Court Records — Name-change orders, adoptions, guardianships, probate orders, criminal dispositions, and judgments certified by the appropriate District Court Clerk with seal and certification page.
• Notarized Documents — Affidavits, powers of attorney, parental travel consents, translator affidavits, employment verifications, corporate resolutions, and other statements notarized by a Utah notary public.Utah authorizes remote online notarization (RON); confirm acceptance with your destination.
• Academic Records — Diplomas, transcripts, degree/enrollment verifications, and registrar letters from the University of Utah, Brigham Young University,Utah State University, Utah Valley University, Weber State University, Southern Utah University, Utah Tech University,Westminster University, Snow College, and community/technical colleges. Registrar certification or sealed packets are typical.
• Business Records — Articles/Certificates of Incorporation or Organization, Certificates of Existence/Good Standing, and certified copies from theUtah Division of Corporations & Commercial Code (Department of Commerce); plus notarized corporate instruments (board resolutions, incumbency certificates, POAs) executed by officers or counsel per recipient requirements.

Federal documents — FBI background checks, IRS letters, USDA/FDA export certificates, Social Security letters — must be apostilled by the U.S. Department of State in Washington, D.C., not by Utah.

When Do You Need an Apostille?

Utahns most often need apostilles for the following scenarios:

• Immigration & Long-Stay Visas — Many European and Latin American destinations (Italy, Spain, Portugal, France, Mexico, Colombia, Brazil, Argentina, Chile) require apostilled vital records and a federally apostilled FBI report.
• Study Abroad & Professional Credentialing — Universities and licensing boards abroad commonly request apostilled diplomas, transcripts, registrar letters, and sometimes notarized employment/licensure confirmations.
• Marriage Abroad — Civil registries often require apostilled birth/marriage records plus a notarized/apostilled single-status affidavit (“no impediment”).
• International Adoption — Dossiers typically include apostilled court orders, notarized medical/financial affidavits, and apostilled vital records.
• Dual Citizenship — Italian, Irish, Portuguese, Polish, and Spanish consulates frequently require multi-generational Utah records with apostilles and certified translations.
• Business & Banking Overseas — Foreign banks/registries may require apostilled Articles, Good Standing/Existence, and board resolutions to open accounts or qualify entities abroad.
• Property & Estates — Apostilled probate records, wills, and death certificates are used to administer estates or transfer property outside the U.S.
• Tech/Aerospace/Outdoors Industries — Cross-border contracts, distributor appointments, and certification dossiers can call for apostilled corporate authorizations, POAs, and compliance attestations.

DIY vs. Expedited Service

Factor	DIY Mail-In	Our Expedited Service
Timeline	4–6+ weeks; mail & backlog delays possible	Same-day/24-hour possible with readiness
Risk of Rejection	Higher — wrong copy, stale issuance, incomplete notary wording	Lower — expert pre-check, destination-specific guidance
Visibility	Limited once mailed; course-correction is slow	Proactive updates; same-day scans for immediate use
Effort	You research, assemble, mail, and troubleshoot	We manage review, filing, monitoring, and delivery
Complexity	Consular legalizations & translation sequencing on you	We handle Hague and non-Hague routes end-to-end
Best For	No deadlines; low-stakes uses	Fixed interviews, start dates, closings, admissions

Pricing & ETA

Document Readiness (Make It “Apostille-Ready”)

Fast results start with flawless paperwork. Utah will not apostille photocopies, uncertified vital records, or incomplete notary certificates.Use the standards below to avoid returns and re-queues.

Vital Records (Birth, Marriage, Death)

• Birth & Death: Obtain certified copies from the DHHS — Office of Vital Records & Statistics or from authorized local offices that issue state-registrar certificates. Photocopies/scans are not acceptable.
• Marriage: Request a certified marriage certificate from the state Office of Vital Records & Statistics or from the County Clerk that recorded the marriage (e.g., Salt Lake County Clerk, Utah County Clerk/Auditor). Ensure the certification page and seal are present.
• Divorce: Order a certified decree from the District Court Clerk in the county where the divorce was granted. Some recipients want the full decree; others accept an abstract — ask before ordering.
• Freshness Window: If the foreign recipient requires issuance within 60–90 days, order fresh copies immediately before filing.
• Do Not Alter: Keep staples intact; do not laminate or highlight; avoid tabs/sticky notes that can damage seals.

Court Orders (Name Change, Adoption, Probate, Guardianship)

• Certified by Clerk: The order must bear the court’s seal and a signed certification by the District Court Clerk.
• Complete Packet: Include every page referenced in the certification. Removing staples can invalidate the certification.

Notarized Documents (POA, Affidavits, Consents)

• Utah Notary Required: The notarial act must be performed by a duly commissioned Utah notary public. Utah permits RON; confirm the destination accepts it.
• Complete Certificate: Use a Utah acknowledgment or jurat with venue (State/County), date, printed notary name, signature, commission number/expiration, and stamp/embossing as applicable.
• Destination Wording: If the foreign authority requires specific notary language, bring it to the notary to avoid re-notarization.

Academic Records (Diplomas, Transcripts)

• Registrar Certification: Ask your school to issue a registrar letter attesting to the authenticity of the attached diploma/transcript, or to prepare a sealed packet addressed to the Utah Lieutenant Governor’s Office.
• Sealed Envelopes: Do not open sealed registrar packets. The state must break the seal; opened packets are typically rejected.
• Name Variations: If your name changed (marriage/adoption), gather connecting records (apostille those as needed).

Business Records (Articles, Good Standing/Existence, Resolutions)

• State-Certified Copies: If a foreign bank/registry requests state certification, order certified copies or a Certificate of Existence/Good Standing from the Utah Division of Corporations & Commercial Code.
• Notarized Corporate Instruments: Resolutions, incumbency certificates, officer statements, and POAs should be notarized correctly in Utah if requested by the recipient.

Step-by-Step Process (Utah & Federal)

1. Identify the Issuer: Is your document state/local (Utah) or federal? Utah documents go to the Lieutenant Governor’s Office; federal documents go to the U.S. Department of State.
2. Make It Ready: Gather certified vital/court copies, complete notary certificates, registrar letters, sealed packets, or state-certified corporate copies per category.
3. Choose the Route: Hague destination = apostille. Non-Hague = Utah authentication + consular legalization. Confirm your destination’s rules.
4. Submit: File in person (fastest) or by mail if timing allows. Include correct fees and a clear return/shipping instruction sheet.
5. Monitor & Correct: If the office flags an issue (e.g., wrong copy, incomplete notary block), respond immediately to avoid returns and new queues.
6. Delivery: Receive same-day scans for immediate use; originals ship domestically or internationally per your preference.

“In Utah, speed comes from readiness: the right copy, the right certification, the right route. When those align, apostilles move quickly.”

Document Playbooks

Birth Certificate Apostille

A certified Utah birth certificate is frequently required for visas, dual citizenship, study abroad, and marriage abroad.Order a certified copy from DHHS — Office of Vital Records & Statistics. Hague destinations accept a one-page apostille; non-Hague destinations require a Utah authentication followed by consular legalization.If the recipient scrutinizes signatures, request a state-registrar copy bearing a signature that the Lieutenant Governor’s Office has on file.

Common uses: Long-stay visas (Spain/Portugal/Italy), citizenship by descent (Italy/Ireland/Poland/Portugal), civil marriages abroad, university admissions, professional licensing abroad.

Marriage Certificate Apostille

Utah marriage certificates can be obtained from the Office of Vital Records & Statistics or the issuing County Clerk (e.g., Salt Lake County Clerk, Utah County Clerk/Auditor).Request a certified copy with the appropriate certification page and seal. Many destinations also require a single-status affidavit (notarized and apostilled).If there was a prior marriage, an apostilled divorce decree is commonly required to prove capacity to marry.

Divorce Decree Apostille

Obtain a certified copy from the District Court Clerk in the county where the divorce was granted.Ask whether your recipient needs the complete decree or will accept a short form/abstract. For remarriage abroad, expect to present both the apostilled divorce decree and — after the new ceremony is recorded — an apostilled new marriage certificate.

Death Certificate Apostille

Apostilled death certificates are used for estates, life insurance, and property transfers abroad.If letters testamentary/administration or probate orders are required, those items typically need their own apostilles. Confirm whether the foreign registry needs only the death certificate or a full probate packet.

Diploma & Transcript Apostille

Institutions such as the University of Utah, BYU, Utah State, Utah Valley, Weber State, Southern Utah,Utah Tech, Westminster, and Snow College can provide a registrar letter or a sealed packet addressed to the Lieutenant Governor’s Office.Do not open sealed envelopes; opened packets are usually rejected and must be reissued.

Notarized Documents (POA, Affidavits, Consents)

Ensure your notary block is Utah-compliant and complete. If your foreign authority provides required phrasing, bring it to the notary.Common items: real-estate POAs, parental travel consents, translator affidavits, company authorization letters, employment confirmations, experience attestations for licensing, IP assignments, and distributor declarations.

Corporate Documents

For foreign banking or corporate setup, expect requests for Articles/Certificates of Incorporation or Organization, a Certificate of Existence/Good Standing, and a board resolution granting signatory authority.Some banks insist on state-certified copies; others accept properly notarized officer statements (then apostilled). Always request the bank/registry’s exact checklist to avoid rework.

FBI Background Check (Federal)

The FBI background check is a federal document and must be apostilled by the U.S. Department of State — not by Utah.Many visa programs (Spain, Portugal, Colombia, Brazil, Korea) require this federal apostille alongside Utah apostilles for vital records.

Guide: How to Apostille an FBI Background Check.

Utah Use Cases & Scenarios

Immigration & Family Relocation

A family in Lehi relocating to Lisbon might need apostilled birth certificates for the children (state-registrar copies), an apostilled Utah County marriage certificate,and federally apostilled FBI reports for both parents. Schools abroad might also request an apostilled enrollment letter or a notarized vaccination affidavit (then apostilled). Watch 60–90 day issuance windows.

Study & Work Abroad

A BYU or University of Utah graduate moving to Milan could be asked for an apostilled diploma and transcript, a notarized/apostilled scholarship letter, and a federally apostilled FBI check.Italy often requires certified translations — confirm whether to translate after apostille or to use a translator affidavit that itself is notarized and apostilled.

Marriage Abroad

A couple from Salt Lake City marrying in Florence or Tulum may need fresh apostilled birth certificates, an apostilled single-status affidavit (notarized in Utah), and an apostilled divorce decree if applicable.Civil registries abroad frequently enforce 90-day issuance windows; plan orders accordingly.

Adoption

Adoption dossiers typically include apostilled court orders, notarized medical and financial statements, employment letters, and apostilled vital records.For non-Hague countries, expect the two-step Utah authentication + consulate legalization route; sequencing and courier planning matter.

Dual Citizenship

Italian, Irish, Portuguese, Polish, and Spanish citizenship by descent usually requires multiple generations of Utah records — each apostilled — plus certified translations.Build the family chain first, then apostille in batches so issuance dates align and remain “fresh.”

Tech, Outdoor Rec & Aerospace

Cross-border supplier agreements, joint ventures, and licensing often call for apostilled corporate resolutions, POAs, compliance attestations, and technical certifications.Banks abroad can require apostilled Certificates of Existence/Good Standing and officer identification affidavits before releasing funds.

Counties, Cities & Campuses Served

We serve the entire State of Utah, including but not limited to:

• Counties (examples): Salt Lake, Utah, Davis, Weber, Washington, Cache, Summit, Tooele, Box Elder, Iron, Uintah, Wasatch, Sanpete, Sevier, Duchesne, Carbon, Emery, Grand, Kane, Rich, Morgan, Juab, Millard, Beaver, Garfield, Piute, Daggett, San Juan.
• Cities/Towns: Salt Lake City, West Valley City, Provo, Orem, West Jordan, Sandy, South Jordan, Lehi, St. George, Ogden, Layton, Logan, Herriman, Draper, Saratoga Springs, Taylorsville, Murray, Bountiful, Riverton, Clearfield, Kaysville, Spanish Fork, Pleasant Grove, Roy, Cedar City, Tooele, Springville, American Fork, South Salt Lake, Park City, Moab.
• Universities & Colleges (examples): University of Utah, Brigham Young University, Utah State University, Utah Valley University, Weber State University, Southern Utah University, Utah Tech University, Westminster University, Snow College, Salt Lake Community College, LDS Business College/Ensign College.

Hague vs. Non-Hague Destinations

Hague countries accept an apostille; non-Hague countries require a Utah authentication plus consular legalization.The route influences translation sequencing and appointment lead times at consulates.

• Hague Countries (examples): Italy, Spain, France, Germany, Portugal, Netherlands, Ireland, United Kingdom, Poland, Mexico, Colombia, Brazil, Argentina, Japan, South Korea, Australia, New Zealand.
• Non-Hague Countries (examples): China, United Arab Emirates, Qatar, Vietnam, Egypt, Kuwait. These typically require Utah authentication followed by consulate legalization.

We handle both pathways and provide same-day scans immediately after the state step so you can schedule consulates or upload to portals while originals are in transit.

Timelines, Dependencies & Risks

DIY by Mail: Budget 4–6+ weeks, including mailing time, agency queues, and potential returns for corrections. If you have fixed travel dates, closings, start dates, or interviews, mail-in can be risky unless you begin early.

In-Person Filing: With complete readiness, many Utah apostilles complete in 24 hours or less.Pre-checking certification types, seals, registrar letters, and notary language is the best defense against delays.

Federal Track (FBI): The U.S. Department of State apostille process is separate from Utah’s. Run state and federal tracks in parallel when timing is tight.

Translations & Consulates: Sworn translations and consular legalizations add time. Confirm whether translations follow the apostille or require a translator affidavit (notarized and then apostilled).

Mistakes to Avoid

• Sending federal documents to Salt Lake City: FBI, IRS, USDA/FDA, and SSA letters must be apostilled by the U.S. Department of State — not by Utah.
• Submitting photocopies: Apostilles attach to certified copies or properly notarized originals — never to plain copies or scans.
• Incomplete notarization: Missing venue, incomplete certificate wording, no printed notary name, absent commission details, or missing stamp will trigger rejection.
• Opening sealed registrar packets: Don’t open them. If opened, obtain a new sealed packet from the school.
• Old vital records: If the recipient requires issuance within 60–90 days, order fresh copies before filing.
• Wrong translation order: Clarify whether translations come after the apostille or via a translator affidavit that itself is notarized and apostilled.
• Late starts: Embassy appointment backlogs and translation queues can add weeks. Start early or use expedited help.

Readiness Checklist

• Is the document state/local (Utah) or federal?
• Do you have a certified copy (vital/court) or a properly notarized original (affidavit/POA)?
• For school records, did the registrar prepare a sealed packet or provide a signed registrar letter?
• For corporate records, do you have state-certified copies or notarized resolutions/officer statements?
• Is your destination Hague (apostille) or non-Hague (authentication + consular legalization)?
• Does the recipient require a freshness window (often 60–90 days)?
• Do you need translations, and what is the proper sequence relative to the apostille?
• What is your deadline (visa interview, start date, closing, enrollment)?
• Will same-day scans let you begin downstream steps while originals ship?

FAQ

Who issues Utah apostilles?

The Utah Lieutenant Governor’s Office — Authentications (Salt Lake City) issues apostilles and authentications for Utah documents.

Do I need a county pre-certification step?

Generally no. Utah authenticates state officials, court clerks, school registrars, and notaries directly. The key is obtaining the correct certified copy or a proper notarization.

Can Utah apostille my FBI background check?

No. FBI background checks are federal and must be apostilled by the U.S. Department of State in Washington, D.C.

How fast can Utah apostilles be completed?

Mail-in often takes 4–6+ weeks. With readiness and in-person filing, same-day or 24-hour results are frequently achievable.

Do apostilles expire?

An apostille doesn’t expire, but many consulates, schools, and banks require recent issuance of both the record and the apostille (commonly within 60–90 days).

Is shipping required?

No. We provide same-day scans. U.S. shipping of originals is optional ($20); international shipping available by quote.

Can you handle non-Hague legalizations?

Yes. We manage the Utah authentication and coordinate consulate legalization, including guidance on translation order and acceptable formats.

What if my notarized document was signed in another state?

Each state apostilles its own documents. An Idaho- or Nevada-notarized affidavit must be apostilled in that state, not in Utah.

What if my name changed after my document was issued?

You may need apostilled supporting records (e.g., marriage certificate, name-change order) to connect identities for the recipient abroad.

Can I remove staples or add tabs?

No. Do not alter official packets. Removing staples, adding tabs, or highlighting can invalidate certifications.

Are you a government office?

No. We are experts in Utah and federal filings, but we are not a government agency.

Related Guides

• Birth Certificate Apostille
• Marriage Certificate Apostille
• Divorce Decree Apostille
• Death Certificate Apostille
• Academic Diplomas & Transcripts Apostille
• FBI Background Check Apostille (Federal)
• Power of Attorney & Notarized Documents Apostille

Disclaimer: Requirements and timelines reflect common practices of the Utah Lieutenant Governor’s Office and the U.S. Department of State but may change without notice. Always verify destination-country preferences for issuance dates, translations, and consular steps.