North Carolina Apostille Services — Birth, Marriage, Diplomas, FBI & Business

If you plan to use a North Carolina–issued document overseas, you’ll almost certainly be asked to obtain an apostille (for Hague Convention destinations)or a state authentication followed by consular legalization (for non-Hague countries). This applies whether you’re presenting abirth certificate from Wake or Mecklenburg County, amarriage certificate recorded by a Register of Deeds in Guilford or Buncombe County, adivorce decree certified by the Clerk of Superior Court,diplomas or transcripts from UNC–Chapel Hill, NC State, Duke, ECU, Wake Forest, Appalachian State, or UNC Charlotte,or a notarized power of attorney for a home sale abroad.The apostille is a one-page certificate that confirms the authenticity of the North Carolina official or notary who signed your document so it can be recognized in other countries without additional embassy steps (when those countries are members of the Hague Convention).

North Carolina’s economy is globally connected—biotech and pharma in the Research Triangle, banking and fintech in Charlotte, advanced manufacturing in the Piedmont,maritime trade on the coast, and major universities across the state. Residents, students, and companies routinely need documents that “travel well” for visas, admissions,overseas marriages, adoptions, banking, inheritance, and cross-border corporate work. This comprehensive guide explains who issues apostilles in North Carolina,which documents qualify, how to prepare each category correctly, realistic timelines, pitfalls to avoid, and when an expedited in-person filing beats DIY mail-in.

Quick Answer

Authority: North Carolina apostilles and authentications are issued by the North Carolina Secretary of State — Authentication Office in Raleigh.

Eligible Documents: Certified vital records (birth, marriage, death) from North Carolina Vital Records or county Registers of Deeds; divorce decrees and other court orders certified by the Clerk of Superior Court; notarized documents (POAs, affidavits, consents); academic records (diplomas/transcripts with registrar certification or sealed packets); and business records (Articles, Good Standing, certified copies). Federal documents (e.g., FBI background checks) are apostilled by the U.S. Department of State in Washington, D.C.

Turnaround: DIY mail-in commonly takes 4–6+ weeks. With complete readiness, in-person filing often delivers same-day or 24-hour results.

Price: $145 per document, all government fees included. Same-day scans included. U.S. shipping optional ($20 flat); international by quote.

What Is an Apostille?

An apostille is a standardized certificate under the 1961 Hague Convention that verifies the authenticity of the signature and the official capacity of the person who signed your document.It does not assess the truth or content of the document; it confirms that the North Carolina registrar, court clerk, university registrar, or notary public is legitimate and properly authorized.

If both the issuing jurisdiction (North Carolina/USA) and the destination country are members of the Hague Apostille Convention, the apostille makes your document self-authenticating abroad.For non-Hague destinations, you follow a two-stage pathway: (1) a North Carolina state authentication and (2) consular legalization at the destination country’s embassy or consulate.The correct route depends on your destination; preparation specifics vary by document type (vital record, court order, notarized item, academic record, or corporate filing).

Who Issues Apostilles in North Carolina?

The North Carolina Secretary of State — Authentication Office issues apostilles and authentications for documents originating in North Carolina. Common categories include:

• Vital Records — Certified copies of birth, marriage, and death certificates issued by North Carolina Vital Records (DHHS) or by county Register of Deeds offices; and divorce decrees certified by the Clerk of Superior Court in the county where the judgment was entered.
• Court Records — Name changes, adoptions, guardianships, probate orders, and judgments certified by the appropriate court (Superior/District) bearing the clerk’s seal and certification.
• Notarized Documents — Affidavits, powers of attorney, parental travel consents, translator affidavits, corporate authorizations, and other sworn statements with complete North Carolina notarial certificates. (Remote or electronic notarization may be available when performed by a duly commissioned NC notary in accordance with state rules—confirm feasibility and destination acceptance.)
• Academic Records — Diplomas, transcripts, and degree/enrollment verifications from UNC System institutions (UNC–Chapel Hill, NC State, UNC Charlotte, ECU, UNCG, UNCW, WCU, ASU, NCCU, Fayetteville State, etc.) and private colleges (Duke, Wake Forest, Elon, Davidson, Campbell, High Point, Queens University of Charlotte, Meredith, Guilford). Registrar certification or sealed packets are normal.
• Business Records — Articles/Certificates of Incorporation or Organization, Certificates of Existence/Good Standing, and state-certified copies issued by the NC Secretary of State; notarized corporate instruments executed by officers per the recipient’s instructions.

Federal documents—like FBI background checks, IRS letters, USDA/FDA/USDC certificates, and Social Security letters—are apostilled by the U.S. Department of State in Washington, D.C., not by North Carolina.

When Do You Need an Apostille?

North Carolinians most often need apostilles for the following situations:

• Immigration & Long-Stay Visas — Spain, Portugal, Italy, France, Mexico, Colombia, Brazil, and others often require apostilled vital records and a federally apostilled FBI report.
• Study Abroad & Credentialing — Overseas universities and professional boards request apostilled diplomas, transcripts, registrar letters, and sometimes notarized employment/licensure confirmations.
• Marriage Abroad — Civil registries commonly ask for apostilled birth/marriage records plus an apostilled single-status affidavit (also called “no impediment”).
• International Adoption — Dossiers typically include apostilled court orders, notarized medical/financial affidavits, and apostilled vital records.
• Dual Citizenship — Italian, Irish, Portuguese, and Spanish consulates frequently require multi-generational North Carolina records with apostilles and certified translations.
• Business & Banking Overseas — Foreign banks and registrars may require apostilled Articles, Good Standing, and board resolutions for account opening or foreign qualification.
• Property & Estates — Apostilled probate records, wills, and death certificates are used to transfer assets or claim inheritances abroad.
• Professional Licensing — Healthcare, engineering, education, and maritime authorities abroad may require apostilled diplomas and notarized credentials.

DIY vs. Expedited Service

Factor	DIY Mail-In	Our Expedited Service
Timeline	4–6+ weeks; mail/backlog delays possible	Same-day/24-hour possible with readiness
Risk of Rejection	Higher — wrong copy, stale issuance, incomplete notary wording	Lower — expert pre-check, destination-specific guidance
Visibility	Limited once mailed; hard to course-correct	Proactive updates; same-day scans for immediate use
Effort	You research, assemble, mail, and troubleshoot	We manage review, filing, monitoring, and delivery
Complexity	Consular legalizations handled by you	We handle Hague and non-Hague routes end-to-end
Best For	No deadlines; low-stakes uses	Fixed interviews, start dates, closings, admissions

Pricing & ETA

Document Readiness (Make It “Apostille-Ready”)

Fast results start with flawless paperwork. North Carolina will not apostille photocopies, uncertified vital records, or incomplete notary certificates.Use the standards below to prevent rejections and returns.

Vital Records (Birth, Marriage, Death)

• Certified Copy: Obtain a recent certified copy from NC Vital Records or the county Register of Deeds. Photocopies/scans are not acceptable.
• Recognized Signatures: Make sure the signer (State Registrar or Register of Deeds) is a signature on file with the Secretary of State. If a local signature is not recognized, request a state-level copy.
• Freshness Window: If your recipient requires issuance within 60–90 days, order fresh copies before filing.
• Formatting: Do not laminate or alter certificates. Keep staples and attachments intact.

Divorce Decrees & Court Orders

• Certified by Clerk: The decree/order must bear the Clerk of Superior Court’s certification and court seal (or the appropriate District/Superior court clerk).
• Full Packet: Include all pages referenced by the certification; do not remove staples, add tabs, or highlight text.

Notarized Documents (POA, Affidavits, Consents)

• Complete Notarial Certificate: Use a North Carolina acknowledgment or jurat with venue (State/County), date, printed notary name, signature, commission number/expiration, and stamp where applicable.
• Signer Presence & ID: Signers must appear before the notary (or use a North Carolina–authorized remote/electronic notarization option when permitted and acceptable to the foreign recipient).
• Destination Wording: If the foreign authority provides required notary text, bring it to the appointment to avoid re-notarization.

Academic Records (Diplomas, Transcripts)

• Registrar Certification: Schools typically provide a registrar letter attesting to authenticity; sometimes a certified copy of the diploma is attached and stamped.
• Sealed Envelopes: Many universities issue sealed packets for apostille. Do not open them; the Secretary of State must break the seal.
• Apostille-Ready Request: Tell the registrar the documents are for international use so the signature/title appear exactly as the state expects.

Business Records (Articles, Good Standing, Resolutions)

• State-Certified Copies: If a foreign bank or registry asks for state certification, order certified copies or a Certificate of Existence/Good Standing from the NC Secretary of State.
• Notarized Corporate Instruments: Internal resolutions/minutes should be properly notarized in North Carolina if required by the recipient.

Step-by-Step Process (North Carolina & Federal)

1. Identify the Issuer: Is your document state/local (North Carolina) or federal? NC documents go to the NC Secretary of State. Federal documents go to the U.S. Department of State.
2. Make It Ready: Gather certified copies, complete notary certificates, registrar letters, and sealed packets per document type.
3. Choose the Route: Hague destination = apostille. Non-Hague = North Carolina authentication + consular legalization. Confirm the route with the destination country’s rules.
4. Submit: File in person for speed (recommended) or by mail if timing allows. Include correct fees and clear return/shipping instructions.
5. Monitor & Correct: If the office flags an issue (wrong copy, incomplete notarization), respond immediately to avoid returns and re-queues.
6. Delivery: Receive same-day scans for immediate use; originals ship domestically or internationally per your preference.

“Speed comes from readiness: the right copy, the right certification, the right route. When those three align, North Carolina apostilles move fast.”

Document Playbooks

Birth Certificate Apostille

A certified North Carolina birth certificate is commonly required for visas, dual citizenship, study abroad, and marriage abroad.Order a fresh certified copy from North Carolina Vital Records (state registrar) or your county Register of Deeds. Hague destinations accept a one-page apostille;non-Hague destinations require an NC authentication followed by consular legalization. If your foreign recipient is strict about signer recognition, use a state-level copy to ensure the signature is on file with the Secretary of State.

Use cases: long-stay visas (Spain/Portugal), citizenship by descent (Italy/Ireland/Portugal), marriage abroad (Mexico/France), university enrollments, professional licensing abroad.

Marriage Certificate Apostille

North Carolina marriage certificates are frequently apostilled for spousal visas and marriage recognition overseas.Many civil registries also request a single-status affidavit (notarized and apostilled). If there was a prior marriage, an apostilled divorce decree may be required to prove capacity to marry.

Divorce Decree Apostille

Obtain a certified copy of the decree from the Clerk of Superior Court in the county where the divorce was granted. Ensure the certification covers the full decree unless the recipient accepts a short form.For remarriage abroad, expect to present both the apostilled divorce decree and, after your new ceremony is recorded, the apostilled new marriage certificate.

Death Certificate Apostille

Apostilled death certificates are used for estates, inheritances, and property transfers abroad.If probate orders or letters testamentary/administration are involved, those may need separate apostilles. Ask whether the foreign registry needs only the death certificate or a complete probate packet.

Diploma & Transcript Apostille

Institutions such as UNC–Chapel Hill, NC State, Duke, ECU, Wake Forest, Appalachian State, UNC Charlotte, UNC Greensboro, UNC Wilmington, North Carolina A&T, Elon, Davidson, Campbell, Meredith, Queens University of Charlotte, and High Point Universitytypically provide a registrar letter certifying the diploma/transcript. Packets are often sealed—do not open sealed envelopes; the Secretary of State must break the seal.

Notarized Documents (POA, Affidavits, Consents)

Your notary block must be complete and North Carolina–compliant. If your destination requires specific wording, bring that text to the notary.Common examples: real-estate powers of attorney, parental travel consents, translator affidavits, company authorization letters, employment confirmations, and corporate resolutions.

Corporate Documents

For foreign banking or corporate setup, expect requests for Articles/Certificates of Incorporation or Organization, a Certificate of Existence/Good Standing, and a board resolution naming signatory authority.Some banks require state-certified copies; others accept notarized corporate documents with apostille. Ask the bank for its exact checklist before filing to avoid rework.

FBI Background Check (Federal)

The FBI background check is a federal document and must be apostilled by the U.S. Department of State—not by North Carolina.Many visa programs (Spain, Portugal, Colombia, Brazil) require this federal apostille alongside North Carolina apostilles on vital records.

See our dedicated guide: How to Apostille an FBI Background Check.

North Carolina Use Cases & Scenarios

Immigration & Family Relocation

A family in Cary relocating to Lisbon may need apostilled birth certificates for the children, an apostilled marriage certificate for the parents, and federally apostilled FBI reports for both adults.Schools abroad could request an apostilled enrollment letter or notarized vaccination statements (then apostilled). Align issuance dates with the consulate appointment to avoid re-ordering documents.

Study & Work Abroad

An NC State graduate heading to a program in Milan might be asked for an apostilled diploma and transcript, a notarized/apostilled funding letter, and a federally apostilled FBI report.Italy often requires certified translations—confirm whether translation happens after the apostille or via a translator affidavit that itself gets notarized and apostilled.

Marriage Abroad

A couple from Asheville marrying in Florence or Tulum may need fresh apostilled birth certificates, an apostilled single-status affidavit, and, if applicable, an apostilled divorce decree.Municipal registrars often impose issuance windows (commonly 90 days), so plan vital record orders carefully.

Adoption

Adoption dossiers frequently involve apostilled court orders, notarized medical letters, employer letters, financial statements, and vital records.Non-Hague countries often require the two-step state authentication + consular legalization route; sequencing and courier logistics matter.

Dual Citizenship

Italian and Irish citizenship by descent typically require multiple generations of North Carolina vital records—each apostilled—plus certified translations.Build the family chain first, then schedule apostilles in batches so issuance dates align and remain “fresh.”

Business Banking & Expansion

A Charlotte fintech opening a European account may need an apostilled Certificate of Existence, state-certified Articles, and a notarized/apostilled board resolution assigning signatory authority.Many banks will pre-check scans while originals ship; same-day scans help you move quickly.

Counties, Cities & Campuses Served

We serve the entire State of North Carolina, including but not limited to:

• Counties: Wake, Mecklenburg, Guilford, Forsyth, Durham, Cumberland, Buncombe, New Hanover, Gaston, Union, Cabarrus, Johnston, Onslow, Pitt, Catawba, Alamance, Iredell, Orange, Robeson, Rowan, Wayne, Henderson, Craven, Brunswick, Harnett, Nash, Moore, Cleveland, Randolph, Burke, Caldwell, Watauga, Carteret, Wilson, Rockingham, Lee, Lincoln, Chatham, Stanly, Lenoir, Granville, Pender, Columbus, Surry, Edgecombe, and more.
• Cities/Towns: Raleigh, Charlotte, Greensboro, Durham, Winston-Salem, Fayetteville, Cary, Wilmington, High Point, Concord, Asheville, Greenville, Chapel Hill, Burlington, Huntersville, Apex, Gastonia, Jacksonville, Kannapolis, Hickory, Rocky Mount, Wilson, Statesville, Boone, New Bern.
• Universities & Colleges (examples): UNC–Chapel Hill, North Carolina State University, Duke University, East Carolina University, Wake Forest University, Appalachian State University, UNC Charlotte, UNC Greensboro, UNC Wilmington, North Carolina A&T, Elon University, Davidson College, Campbell University, High Point University, Queens University of Charlotte, Meredith College, Guilford College, Western Carolina University, Fayetteville State University, NCCU, UNC Asheville, UNC Pembroke, Wingate University, Lenoir-Rhyne University.

Hague vs. Non-Hague Destinations

Hague countries accept a North Carolina apostille; non-Hague countries require a North Carolina authentication plus consular legalization.The destination determines the route and influences translation sequencing and consulate appointments.

• Hague Countries (examples): Italy, Spain, France, Germany, Portugal, Netherlands, Ireland, United Kingdom, Mexico, Colombia, Brazil, Argentina, Japan, South Korea, Australia, New Zealand.
• Non-Hague Countries (examples): China, United Arab Emirates, Qatar, Vietnam, Egypt, Kuwait. These generally require authentication + consular legalization after the state step.

We handle both routes and provide same-day scans immediately after the state step so you can schedule consulates or upload to portals while originals are in transit.

Timelines, Dependencies & Risks

DIY by Mail: Plan for 4–6+ weeks due to mailing time, office backlogs, and possible returns for corrections. If you have a fixed travel date, visa appointment, property closing, or onboarding, mail-in can be risky unless you start early.

In-Person Filing: With correct readiness, many North Carolina apostilles are completed in 24 hours or less.Pre-checking certification types, seals, and notary language is the best defense against delays.

Federal Track (FBI): The U.S. Department of State apostille process is separate from North Carolina’s. Start state and federal tracks in parallel when timing is tight.

Translations & Consulates: Sworn translations and consular legalizations add time. Confirm whether translations follow the apostille or require a translator affidavit (notarized and then apostilled).

Mistakes to Avoid

• Sending federal documents to Raleigh: FBI, IRS, USDA/FDA, and SSA letters must be apostilled by the U.S. Department of State, not by North Carolina.
• Submitting photocopies: Apostilles attach to certified copies or properly notarized originals—never to plain copies or scans.
• Incomplete notarization: Missing venue, incomplete certificate wording, no printed notary name, absent commission details, or no stamp will trigger rejection.
• Using a local signer not on file: If a county Register of Deeds signature isn’t on file with the Secretary of State, the filing may be returned. Use a state-issued vital record or confirm signature recognition first.
• Opening sealed registrar packets: Don’t open them. If opened, you’ll likely need a new sealed packet from the school.
• Old vital records: If the recipient requires issuance within 60–90 days, order fresh copies before filing.
• Wrong translation order: Ask whether translations come after the apostille or via a translator affidavit that itself gets notarized and apostilled.
• Late starts: Embassy appointment backlogs and translation queues can add weeks. Start early or use expedited help.

Readiness Checklist

• Is the document state/local (North Carolina) or federal?
• Do you have a certified copy (vital/court) or a properly notarized original (affidavit/POA)?
• For school records, did the registrar prepare a sealed packet or provide a signed registrar letter?
• For corporate records, do you have state-certified copies or notarized resolutions per the foreign recipient’s instructions?
• Is your destination Hague (apostille) or non-Hague (authentication + consular legalization)?
• Does the recipient require a freshness window (often 60–90 days)?
• Do you need translations, and what is the proper sequence relative to the apostille?
• What is your deadline (visa interview, start date, closing, enrollment)?
• Will same-day scans let you begin downstream steps while originals ship?

FAQ

Who issues North Carolina apostilles?

The North Carolina Secretary of State — Authentication Office in Raleigh issues apostilles and authentications for North Carolina documents.

Can North Carolina apostille my FBI background check?

No. FBI background checks are federal documents and must be apostilled by the U.S. Department of State in Washington, D.C.

How fast can North Carolina apostilles be completed?

Mail-in may take 4–6+ weeks. With complete readiness and in-person filing, same-day or 24-hour results are often achievable.

Do apostilles expire?

An apostille does not expire, but many consulates, schools, and banks require recent issuance of both the record and the apostille (often within 60–90 days).

Is shipping required to get started?

No. We provide same-day scans of completed apostilles. U.S. shipping of originals is optional ($20); international shipping is available by quote.

Can you handle non-Hague legalizations?

Yes. We manage the North Carolina authentication and coordinate consulate legalization, including guidance on translation order and acceptable formats.

What if my notarized document was signed in another state?

Each state apostilles its own documents. A South Carolina– or Virginia–notarized affidavit must be apostilled in the state of notarization, not in North Carolina.

What if my name changed after my document was issued?

You may need apostilled supporting records (e.g., marriage certificate, name-change order) to connect identities for the recipient abroad.

Can I staple attachments or add sticky notes?

Avoid altering official packets. Do not remove staples, add tabs, or highlight text; alterations can invalidate certifications.

Are you a government office?

No. We are experts in North Carolina and federal filings, but we are not a government agency.

Related Guides

• Birth Certificate Apostille
• Marriage Certificate Apostille
• Divorce Decree Apostille
• Death Certificate Apostille
• Academic Diplomas & Transcripts Apostille
• FBI Background Check Apostille (Federal)
• Power of Attorney & Notarized Documents Apostille

Disclaimer: Requirements and timelines reflect common practices of the North Carolina Secretary of State and the U.S. Department of State but can change without notice. Always verify destination-country preferences for issuance dates, translations, and consular steps.